If you want to password-protect your data file, under Password , enter your password in the Password and Verify Password text boxes. Note: For improved security, only dots appear when you type. If you want, choose a password for this data file. Select the Save this password in your password list check box if you do not want to be prompted for the data file password each time you open the file. Use strong passwords that combine uppercase and lowercase letters, numbers, and symbols.
Weak passwords don't mix these elements. Strong password: Y6dh! Weak password: House Passwords should be 8 or more characters in length. A pass phrase that uses 14 or more characters is better.
It is critical that you remember your password. If you forget your password, Microsoft cannot retrieve it. Store the passwords that you write down in a secure place away from the information that they help protect. If you select the Save this password in your password list check box, make a note of the password in case you need to open the. Select this check box only if your Microsoft Windows user account is password-protected and no one else has access to your computer account.
Important: Microsoft, your Internet service provider ISP , or your e-mail administrator does not have access to your password, nor can they assist you with recovering the contents of the.
The name of the folder associated with a saved data file appears in the Folder List. By default, the folder is named Personal Folders. To create a data file that is compatible with Outlook 97, 98, , or , you can create an Outlook Personal Folders File. The file format for this.
Click Outlook Personal Folders File. In the File name box, enter a name for the file, and then choose OK. If you want to password protect your data file, under Password , type your password in the Password and Verify Password text boxes.
Introduction to Outlook Data Files. In right pane, click Account Settings , and then click Account Settings. Outlook Data Files. The offline Outlook Data File. Most data remains on the server; however, any items that are saved locally should be backed up. For example, Calendar, Contacts, Tasks, and any folders marked Local only. Create an Outlook Data File. Need more help? Join the discussion. Was this information helpful? Yes No. Thank you! Any more feedback? The more you tell us the more we can help.
Can you help us improve? Resolved my issue. The export begins immediately, unless you're creating a new Outlook Data File. In those cases you'll get this dialog box:. If you want to password protect your. If you are exporting to an existing Personal File Folder. Save it to a portable drive to carry anywhere, and then import your email, contacts, and calendar to Outlook. When Outlook exports email, contacts, and calendar info to a. Nothing leaves Outlook. You'll still see and have access to your email, contacts, and calendar in Outlook.
Outlook does not export meta-data such as folder properties views, permissions, and AutoArchive settings , message rules, and blocked senders lists. Important: If you're using Cached Exchange Mode, Outlook will only export the items in your current cache. By default, your cache contains items from the past 12 months. To export more than the past 12 months of data, turn off Cached Exchange Mode first. For more information, see Turn Cached Exchange Mode on or off. You want to move email from one email account to another email account:.
For example, let's say you have an old Yahoo email account, jakobsol77 yahoo. Using Outlook on your desktop, add both accounts to Outlook. Wait for all of your email to appear if you have a lot, this can be a long time. Then, use Outlook to export the email from your Yahoo account to a. Finally, import the. For example, let's say your old computer has Outlook and you just got a new computer with Outlook Export your email data from Outlook described in this article and import it to Outlook You want periodic backups : You can periodically backup all of your email, contacts, and calendar to a safe place.
After you create the. There's no automated way to periodically backup everything old and new. Auto-archive only backs up old items, and it moves them rather than making a copy. If you only want to backup your contacts, see Export contacts from Outlook to copy your contacts to a. Import and export Outlook email, contacts, and calendar.
Manage and organize. Export or backup email, contacts, and calendar to an Outlook. Microsoft Export from your Microsoft mailbox to a. Outlook without Microsoft Export Outlook items to a. At the top of your Outlook ribbon, choose File. Choose Export to a file. Click Outlook Data File.
At the top of your Outlook ribbon, choose the File tab. Choose Options.
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